Caribeae — A custom swim school management system for classes, enrolments and billing.

One place to run the swim school

Caribeae was running classes, families and billing across several spreadsheets, and needed scheduling, enrolments and payments to work from the same information. We built a custom swim school management system that keeps families, students, their lessons and their payments connected.

The weekly schedule gives staff a view of classes across the week. The admin dashboard brings payment activity and outstanding invoices into the same workspace.

Family accounts, connected to enrolments

Each family account shows its students, enrolments, rates and payment coverage. Staff can record payments and review the account’s activity without assembling the picture from separate tools.

Class, enrolment and billing logic are centralised, so staff can see how a student’s lessons relate to the family’s balance.

A portal for parents

On their phone, parents can check their children’s classes, see when they are next swimming and review the breakdown of what they owe. The billing screen shows charges, payments and the remaining balance, with a direct payment action.

In the team’s words

Watch the platform walkthrough.